The Monthly Statements Program will print statements for those customers defined as Monthly Customers in "Customer Entry" (6.1.1 field 27).

Before printing your Monthly Statements, you need to first do the following:

       1. Post all Invoices, Payments, Adjustments, and Recurring Sales that are to be included in this billing cycle.

       2. Apply all Open Items.

       3. Calculate and Post Service Charges.

       4. Print the Aging Report "Select Customers with Unapplied Credits and Payments" (6.10.1.x) to check if there are any unapplied Credits or Payments.

       5. Print the Aging Report “Select All Customers for Report” (6.10.1.x) and save.

       6. Print your Monthly Statements.

Invoices are marked as Disputed in "Enter PO into Posted Invoice/Show Applied Items" (6.3.5) and will appear with an asterisk (*). The Invoice is aged according to the Invoice Date and will still trigger Dunning Messages. Disputed Invoices are exempt from Service Charges.

Statements will not run if there are Payments or Adjustments that are Unposted and Applied. A message will be displayed that lists those items that need to be Posted in order to continue. If you do not want to Post these items, then you must Unapply them.

The Statement Date is defaulted to the "Monthly Aging Day" in "Statement Terms & Comments" (6.11.6 field 9). This will affect the Aging of the Statement. It is advised to keep the default date, even if running the Statement on a different date. If you do not fully understand the Statement Aging, please call the Perfection Software Support Department.

The Statement Date entered will be printed on the Statement.

You may suppress those customers with a zero or credit balance.

You may chose to include multiple Billing Periods on the Monthly Statement run. Enter the Billing Periods, separated by a space, to include in the Statement Print and press <ENTER>. Example:  M1 M2 M3. Enter Weekly Billing Periods to include Weekly Customers and press <ENTER>. Example:  M W. Leave blank to only print Monthly Billing Periods and press <ENTER>.

The Statements will print all items for the month and age it according to the Monthly set up in "Statement Terms & Comments" (6.11.6).

Sorting the statements will put them in an order for printing. You may sort by the customer’s name or by the assigned Salesperson. Sorting by the Salesperson is very helpful if your salespeople collect their own accounts.

After the first statement is printed, you have the option of reprinting it. This is helpful in the event of a printer jam or misalignment. If the printer is not aligned, turn the printer off. Align the paper back to the correct Location. Turn the printer back on.

Items that are Disputed or that have not yet been printed on a Statement will print on the current Statement.

The Customer Discount, set up in “Customer Entry” (6.1.1 field 34) will be calculated and print on the Statement.

If you Back Post an item (invoice, adjustment, etc...) and apply it fully within the current period, the item will not appear on the current statement.