Utilize this program to enter or replace a Purchase Order into an already Posted Invoice or Paid Out. The PO number will appear on the Statement. The Show Applied Items will display the Payment/Credit/Adjustment applied to the invoice. This is also where you would mark an Invoice as Disputed. Internal Comments created at “POS Order Entry” in POINT OF SALE (1.1) will be displayed.

The invoice must be Posted to be viewed.

The following information will be displayed after you enter an Order Number:  Date Posted, Order Number, Invoice Number, Batch Number, Counterperson, Salesperson of Record, Order type, Accounting Period, Internal Comment (if the <IN> option was entered on the Order the Internal Comment will appear and you may view or edit the  comment, if no Internal Comment was entered at "POS Order Entry" in POINT OF SALE (1.1) then the Internal Comment screen will not appear), Date Entered, Dated Date, Invoice Date, Payment Terms, Customer Number, Bill To Customer, Alternate Shipto, Purchase Order, Disputed Date, Finalized Date, Time and the User that finalized the order, and Order Price Code (the Ord PC will only appear if the <PC> option was used to override the Customer's Price Code for the Entire Order).

An Inventory Inquiry may be displayed by typing an <I> at the Order Number prompt. The information displayed in the lower help window will be the Part Number, description, alternate number, superseded number, Group Code, status, unit, Location, quantity on hand, quantity on order, due date of order, and all the prices. The Price Code for the customer will be highlighted.

               

You may enter a Purchase Order Number into the already Posted Invoice. This will replace the Purchase Order Number entered in "POS Order Entry" in POINT OF SALE (1.1 field 5). At "Enter Selection" type a <1> and press <ENTER>. Enter the customer's Purchase Order number, to replace the existing Purchase Order number, then press <ENTER>.

The Purchase Order number for a Paid Out is the “Reason” field entered in “POS Order Entry” in POINT OF SALE (1.1 field 5).

If the Invoice is being disputed by the Customer, you may mark it as "Disputed" by entering a Disputed Date. The Invoice will not be charged a Service Charge and will be marked with an asterisk (*) next to the Invoice Number whenever it is displayed (AR Reports, Statement, Cash Apply). At "Enter Selection" type a <2> and press <ENTER>. Enter the date of the Dispute, then press <ENTER>.

Disputed Invoices are still aged according to the Invoice Date and will trigger Dunning Messages.

The Show Applied Items feature will display the Payment/Credit/Adjustment applied to the Invoice, the Date Entered, Location, Accounting Period, Total Amount, Amount Applied, Date Applied, and Reference Number. Type SA and press <ENTER> to show the applied information. Use the <PAGE UP> and <PAGE DOWN> keys to page through the items. Use the Up and Down Arrows to scroll through the items. To print the applied information displayed, enter a <P> and press <ENTER>. The information will be printed at the System Printer.

The Cash Apply History will be viewable from within the <SA> Show Applied option, via a <T>oggle option. If an item is unapplied, it will be displayed as a negative amount. The user may <P>rint a copy of the history, and may also view one of the individual transactions by selecting the item number.

You may Reprint an Order that has been posted. At "Enter Selection", type a <P> and press <ENTER>. Enter the number of the printer to print the Order to, and press <ENTER> or just press <ENTER> to accept the default. The word "REPRINT" will be printed on the order.