The Post Invoices to Accounting process will record each Invoice in the Customer's Account and automatically creates "Journal Entries" in GENERAL LEDGER (8.1.1). This also updates the Customer Sales History. Remember to first run the "Print Daily Sales Invoice Proof Report" (6.3.2) before posting. Once posted, invoices may not be changed in “Unposted Invoice Maintenance” (6.3.1).

Paid Outs will be posted with Invoices, if setup in “AR Setup” (10.2.2.1 field 20 set to Yes) and “POS Defaults & Comments” (10.2.6.2 field 50 set to Yes) in SYSTEM MANAGEMENT. Paid Outs will then be listed in “Print Daily Sales Invoice Proof Report” (6.3.2) and “Print Posted Invoice Report” (6.3.7).

An Accounting Period may be set to Open or Closed through "General Ledger Setup" in SYSTEM MANAGEMENT (10.2.3 field 9). If you try to post to a period that is Closed, an error message will be displayed and posting will stop. An example of the error message is:  "99/10 is a Closed period. Please open before using."         

When Posting, the system will compare the current Accounts Receivable Accounting Period to the current Posting Date. If they are different, then a Warning Message will appear. This will prevent you from posting if you have not rolled your Accounts Receivable Aging. To continue to Post when the Accounting Period does not match your Posting Date, type a <C> and press <ENTER>.

If the flag is set in “POS Defaults & Comment” in SYSTEM MANAGEMENT (10.2.6.2 field 44) to Update Sales History on Transfer Invoices, the Location to retrieve the setup is based on the Order Location rather than the Port Location.

You have the option of posting the Last Buy Date to the Billto Customer Number or the Shipto Customer Number. The “Post Last Buy Date Option” is setup in “Accounts Receivable Setup” in SYSTEM MANAGEMENT (10.2.2.1 field 19).

If “Prevent Sales Hist” is set in “Customer Entry” in Accounts Receivable(6.1.1 field 37), then the setting will be recorded in the POS.INVOICE record at the time the invoice is posted. The setting is recorded on Attribute 18 and can be viewed at TCL (ex: LIST POS.INVOICE WITH PREVENT.SA PREVENT.SA).

When posting <DI>, <CI> and <WI> Invoices to Sales History and the General Ledger, the cost on Rental items will be set to zero (0). The Sales History reports will show a zero (0) cost and the General Ledger will not show any Inventory or Cost of Goods change. The only exception is if posting a <WI> and the flag to “Enable <WI> to up count Def QOH” is not set to <Y>es in “Inventory Setup" in SYSTEM MANAGEMENT (10.2.4.2 field 20 page 2). This allows Inventory Value and QOH to be maintained (including rentals that are out) and receiving to be done normally. Also, anything that affects QOH or Average Cost (other than DI, CI, and WI Invoices) will be reflected in the General Ledger normally.