You may print a Short, Pick Type or Long Purchase Order.

The Short Purchase Order only shows you the Purchase Order information.  The information includes: Quantity Ordered, Vendor Part Number, Unit of Measure, Description, Unit Cost and Extended Cost.

The Short Purchase Orders may be printed at 10 CPI. The printer codes must be setup in “Printer Setup” in SYSTEM MANAGEMENT (10.2.8). Be sure to set the Turn On feature, as well as the Turn Off feature for 10 CPI to make the printer revert back to 17 CPI after printing the Purchase Order.

The Pick Type Purchase Order is very useful for Transfer Purchase Orders. The information printed is: Quantity Ordered, Vendor Part Number, Unit of Measure, Description, Bin Location, Quantity on Hand, Hazardous Material Code, and Total Cost.

The Pick Type Purchase Order will print an extra detail line for Overstock Bin Locations.  This will be printed when the Quantity Ordered is greater than the Bin Location quantities.

A Page Break on the Inventory Bin Location will occur on Pick Type Purchase Order transfers from one location to a second location. In order for this to take effect, the MASTER location, BINLOCK.PAGEBREAK record must be created using the editor from TCL with the codes at which to break on. Enter the codes on Attribute 1, separated by a value mark. The Point of Sale Pick Ticket in POINT OF SALE (1.1) printing will not be affected.

The Pick Type Purchase Orders may be printed at 10 CPI. The printer codes must be setup in “Printer Setup” in SYSTEM MANAGEMENT (10.2.8). Be sure to set the Turn On feature, as well as the Turn Off feature for 10 CPI to make the printer revert back to 17 CPI after printing the Purchase Order.

The Long Purchase Order shows you Sales History and Quantity on Hand along with the Purchase Order information. Information shown is: Quantity Ordered, Vendor Part Number, Unit of Measure, Description, Extended Cost, Standard Pack, Order Level, Stock Level, Sales History for Four Months, Year-To-Date Sales History, Quantity on Hand, Quantity on Order, Quantity on Back Order, Quarterly Lost Sales and Year-To-Date Lost Sales. The total weight of the items being ordered is printed at the bottom of the Purchase Order. The weight is taken from "Inventory Entry" in INVENTORY (5.1.1 field 21). If no weight is entered for a Part Number, the weight is taken from "Unit of Measure Entry" in INVENTORY (5.1.12.1 field 2).

You may have the Quantity on Hand, Quantity on Order and all Sales and Lost Sales Totals represent the summary of all Units of Measure, if the Master Pack is ordered in the Long Purchase Order Print option. This is set in "Purchase Order Setup" (3.5.2).

You may set the Long Purchase Order to summarize the Sales and Quantities of the lesser Units of Measure to the Master Pack on Case Lot items. The items affected are: Month-to-Date, Sales 1 Month Ago, Sales 2 Months Ago, Sales 2 Months Ago, Year-To-Date Sales, Quantity on Hand, Quantity on Order, Quantity Back Order, Quarterly Lost Sales, and Year-To-Date Lost Sales. You set this feature up in "Purchase Order Setup" (3.5.2).

The Year-to-Date of the Long Purchase Order, represents the Month-to-Date plus the previous 12-months sales history. It does not print the Year-to-Date since January.

You may print Purchase Order Special Instructions (example: Lift Gate delivery). Type in the free form instructions, then press <ENTER> after each line. There are two (2) lines available.

The Purchase Order print process will display the Vendor BillTo Account Number and the Vendor Shipto Account Number in the heading of a Purchase Order Print. These account numbers are entered into “Vendor Entry” in PURCHASING (3.5.1.1) and are setup by Location. If the Vendor Shipto Account Number for the PO Location exists, it will display on the Purchase Order heading directly under the Shipto address, on the right side. If it doesn’t exist, the Vendor Account Number (setup Vendor Entry field 1) prints. If the Vendor BillTo Account Number for the PO Location exists, it will display directly under the Vendor Shipto Account Number. If it doesn’t exist, nothing will print.

Which Print Option Type to Use?

Use the Long Purchase Order to determine if you need to change a Part Number's Quantity To Order based on the information given (Sales History and Quantity on Order).

Use the Short Purchase Order to send to your Vendor. (The Vendor's Fax number is listed on the Short PO for easy faxing.) 

Use the Pick Type Purchase Order for Transfer Purchase Orders.

The Hazardous Material Comment, that is part of the federal specification, will be printed on Transfer Purchase Orders. This comment states: “This is to certify that the above named materials are properly classified, described, packaged, marked and labeled, and are in proper condition for transportation according to the applicable regulations of the Department of Transportation.”