You may post a group of TimeCards, at one time. This will create Payroll Entries for each TimeCard selected, based on the criteria chosen.

An Accounting Period may be Open or Closed through "General Ledger Setup" in SYSTEM MANAGEMENT (10.2.3 field 9). If you try to post to a period that is Closed, an error message will be displayed and posting will stop. An example of the error message is:  "99/10 is a Closed period. Please open before using."         

Minimum Job Hours are required to create a Payroll Entry from TimeCard entry.  The Job Cost field is mandatory if the minimum number of hours is entered. You enter in the hours in "Employee Entry" (9.3.1).

The Employee Number is created at "Employee Entry."  You may have the report for all employees.

               

Select the Location, Department Code, and Job Cost ID of the Employee selected.

Valid Employee Types are H = Hourly or S = Salary.

Valid Payroll Frequencies are:  D = Daily, W = Weekly,  B = Bi-Weekly, S = Semi-Monthly, and M = Monthly. You must enter one of the valid choices.

The Beginning and Ending Payroll Date will be displayed, according to the Payroll Frequency chosen. The dates are taken from "Payroll Date Entry" (9.1.1). You may not edit these dates from this program.

You may edit each Employee after creating the Payroll Entry. You will then be at the "Payroll Entry" screen for the first Employee in the list created.

Please refer to "Payroll Hours Entry" (9.1.3) below for further instruction on how to edit a Payroll Entry.

If you chose not to edit the Payroll Entry, or after editing the last "Payroll Entry" in the list, you will be at the "Posting Results" screen. This screen will display the following information:  Frequency, Beginning & Ending Payroll Dates, Pay Number, Employee Number, Number of Weeks, Hours, Total Gross, Total Taxes, Total Deductions, Net Pay, and the Number of Employees. Use the <PAGE UP> and <PAGE DOWN> keys to scroll through items, if applicable. To exit, enter an <X> and press <ENTER>

If there are no items for the list selected, you will see a warning message: "There were no items selected. Press <ENTER>."  Just press <ENTER> to go to the TimeCard menu.