This section is used for entering or editing your Employees Payroll Hours.

After the Payroll Number and Employee Number are entered, the following information will be displayed:  Location, Start and End Date, Weeks Worked, Date Entered, and Comment. To change any of the information displayed, at "Enter Selection" type in the selection number and press <ENTER>.

A warning message will appear if the employee’s review date is within 30 days or the review date has passed.  The review date is entered in “Employee Entry” (9.3.1).

An Earning is anything added to the employee's paycheck. (Example:  Hourly Pay, Salary, Bonus, Car Allowance, Overtime Pay, Sick Pay, etc...). Earning Codes are set up in "Earning Code Entry" (9.3.6.1). The Earning Code entered in "Employee Entry" (9.3.1) for this employee will automatically be displayed, along with the description, hours worked, amount and total amount.

Loans and Saving Withdrawals may not be added to the Payroll Check. These must be written as a Voucher in “Voucher Entry” in ACCOUNTS PAYABLE (7.1.1).

The hours worked, amount and total amount of the Earning Code will be displayed.  These items may be changed.

A zero dollar amount ($0.00) may be entered for zero pay events.

A Deduction is anything deducted from the employee's paycheck. These are not standard tax deductions. The Deduction Codes set up in "Deduction Code Entry" (9.3.7.1). The Deduction Code entered in "Employee Entry" (9.3.1)for this employee will automatically be displayed, along with the description, hours worked, amount, and total amount. (Example:  Loan Payment, Saving, Insurance, etc...)

The Deduction Amount my be either the fixed amount for deduction off of gross wages or a deduction percent up to 4 decimal places with a % after the number (example: 5.2323%) if you want to calculate the deduction based on a percentage of the gross wages.

               

The Total Amount of the deductions will automatically be calculated for this Pay period.

The Deduction Code will not be displayed until the cursor is over that item. Do NOT <\> to get to the bottom of the screen if you may miss some Deductions.

If the “Auto Payroll Calc. Flag” is set to “Yes” in “Payroll Setup” (9.4.2 field 20),  when you enter Payroll the program will automatically calculate the payroll every time you exit the Earning Code or the Deduction Code field. If you manually change a field in the Payroll Hours Entry and then change an Earning or Deduction Code, the system will recalculate the payroll and overwrite your manual changes.

Payroll Hours Entry - Page 2

If this is the first time entering this payroll, the system will automatically go to page two.

The Tax information may automatically be calculated if set up in "Payroll Setup" (9.4.2). The cursor will be at the "Check Number" prompt. You may edit the information by going to "Enter Selection" and type the Selection Number. See below for instructions on each Tax field.

The Employee Number and Name is displayed in a highlight bar in the middle left of the screen.

The payroll may also be calculated at "Calculate Payroll" (9.1.5).  This is a quick way to calculate a group of employees when you use the system to print the payroll checks.

You may have the system Calculate Payroll at anytime. To automatically calculate the payroll for this employee, enter a <\> and press <ENTER> to get to the "Enter Selection" prompt. Enter a <C> and press <ENTER>.  The system will automatically calculate the payroll wages and taxes for this employee. The Net Pay will be listed in the lower right column.

The employee's gross wages are brought over automatically from page 1.

The following taxes and withholdings items will be automatically entered when you Calculate Payroll. You may edit the amounts by going to the Selection and typing over the amount entered. If you do not Calculate, you may enter each amount.

The tax and withholding items are: Federal Wage/Hour Gross, Employee Social Security Gross, Employer Social Security Gross, Employee Medicare Gross, Employer Medicare Gross, Federal Unemployment Insurance Gross, State Withholding Tax Gross, State Unemployment Insurance Gross, Other State Withholding Tax Gross, City Withholding Tax Gross, Supplemental Earnings Withholding Gross, Supplemental Benefits Gross, Federal Withholding Tax, Social Security Tax, Medicare Tax, State Withholding Tax, Other State Tax, City Withholding Tax, Employer Social Security, Employer Medicare, Employer Federal Unemployment Insurance, Employer State Unemployment Insurance, Employer Other State Tax, and Employer Supplemental Benefits.

If manually writing the Payroll check, you must enter the check number. Enter the Bank Number, followed by <-> (dash), then enter the Check Number (example: 1-110) for this Payroll Entry and press <ENTER>.  It is important to enter in the check number so that it will be posted properly.

If using the system to print the check, the check number will be automatically entered, do not enter it at this point.

If manually writing the Payroll check, you must enter the check date. Enter the date the payroll check was written, and press <ENTER>.

If using the system to print the check, the check date will be automatically entered, do not enter it at this point.