The Payroll SetUp program is used to determine your work week and other Payroll factors. There are defaults already listed for many of the fields. To accept the default just press <ENTER>. To change the default, type the information.

This setup is Location specific and must be created for each location. You have an option to copy this information to all locations when saving.

The Hours in a Day is the number of hours in a normal work day. The default is 8.

The Hours in a Week is the number of hours in a normal work week. The default is 40.

The Hours in a Bi-Week is the number of hours in a bi-weekly pay cycle. The default is 80.

The Hours in a Semi-Month is the number of hours in a semi-monthly pay cycle (2 paychecks in one month). The default is 86.67.

The Hours in a Month is the number of hours in a monthly pay cycle. The default is 173.33.

The Days in a Year is the number of work days in a normal year. The default is 260.

The Weeks in a Year is the number of work weeks in a year. The default is 52.

The Bi-Weeks in a Year is the number of bi-weekly pay periods in a year. The default is 26.

The Semi-Months in a Year is the number of semi-monthly pay periods (2 checks a month) in a year. The default is 24.

The Months in a Year is the number of work months in a year. The default is 12.

The Over Time Factor is multiplied by the employee’s normal hourly rate to automatically calculate overtime pay. The default is 1.5 for time and a half pay.

The Special Pay Factor is multiplied by the employee’s normal hourly rate to automatically calculate a special pay rate. The default is 2, for double time pay.

Valid entries for the days of the week are: MON, TUE, WED, THU, FRI, SAT and SUN.

Use the valid entries to enter the Week and Bi-Weekly Pay Day of the Week.

The Semi-Monthly Pay Days in a Month is the two days that the paychecks are issued for this pay period. Separate the dates with a space (example: 1 15 is entered if the employee is paid on the 1st and the 15th of the month). The Monthly Pay Day in a Month is the day of the month the paycheck is issued.

The Payroll Bank Number is location specific.

The Overtime Earnings Code corresponds to the “Calculating Payroll Entry” from the TimeCard. If the total hours in the TimeCard go over the “Hours” in the pay period for the employee,  

The Overtime Earnings Code is the Earning Code used when the total Hours worked by an employee exceeds the number of Hours in the Pay Period. If necessary, this Earning Code is automatically introduced to the "Payroll Hours Entry" (9.1.3) when processing TimeCards, along with the overtime amount. The Earning Code must first be set up in “Earning Code Entry” (9.3.6.1). This is a mandatory field.

You may set the system to have the “Payroll Hours Entry” (9.1.3) automatically calculate the taxes after the Earning and Deduction Codes have been entered. If this feature is turned on, the cursor will automatically go to the “check number” prompt of the second page after the Deduction Code has been entered. You may still edit these figures from the “Enter Selection” prompt. If this feature is not turned on, the cursor will go to the “Federal Withhold” prompt and you must enter through each of the tax prompts.

The Calculate Overtime Earning Codes prompt corresponds to the above “Overtime Earnings Code”. This is the Earning Code that regular hours will be calculated from. This is a mandatory field. The Earning Code must first be setup in “Earning Code Entry” (9.3.6.1).

You may Allow Alpha Employee Ids to be entered. This feature allows the entry of alphanumeric characters (ex:  AB123) when adding a new Employee Code in “Employee Entry” (9.3.1). If this feature is used, then the Employee Lookup (?) will use the Code (S123) rather than the Employees Name (Smith) for the Lookup criteria. This affects the Lookup in Employee Entry (9.3.1) only.

You may save the Payroll SetUp for just the Location entered or copy it to all of your Locations.