A Trial Balance is a list of all of the General Ledger accounts, along with their balances. This report may be generated any time. It should be printed at the end of the accounting period, before the financial statements are prepared. This report is available by Location and for a specific accounting period.

You have the option to print, view this report on the screen or download to a file.

The view screen function requires an AccuTerm© station or terminal capable of viewing 132 columns. Update fields 13, 14, and 16 in “Port Entry” in POINT OF SALE (1.10) to enable this function.

       

After the report is displayed to the screen you also have the option of entering a <D> to download the report to your local hard drive. When downloading the file, the path defaults to C:\TEMP but will use the setup in “Port Entry” (1.10 field 16) for the download path. This directory must exist on the PC executing the download. The Windows© file name will be the report name concatenated to the port number, then .TXT. For example: ORDER.RPT10.TXT, where 10 is the port number or ORDER.RPT10TAB.TXT for the TAB Delimited file name.

Enter an <F> to capture the file - DISP.RPT.RAW. The ID will be the program concatenated to the port (example ORDER.RPT10, where 10 is the port number). Once the file is displayed on the screen, enter <D> to download. When downloading the file, the path defaults to C:\TEMP but will use the setup in “Port Entry” (1.10 field 16) for the download path. This directory must exist on the PC executing the download. The Windows© file name will be the report name concatenated to the port number, then .TXT. For example: TRIAL.BALANCE.RPT10.TXT, where 10 is the port number or TRIAL.BALANCE.RPT10TAB.TXT for the TAB Delimited file name. When you choose <D>ownload, both files will be downloaded automatically. You may choose either file, but the TAB delimited file will work better for Excel©.