You may enter an existing part number, an obsolete part number, a superseded part number, or a not-on-file part number.

Existing Part Numbers

Type in the existing part number as follows: the Manufacturer Code first, a <.>, then the Number (example: 3M.2000). If there are any Notes for the part entered in "Inventory Entry" in INVENTORY (5.1.1 field 2), this will be displayed in the lower left of the screen. Press <ENTER> to clear the note.

A warning message will be displayed if the Part Number is Obsolete. You may still sell an Obsolete Part Number.

If the Part Number you select has been Superseded, there will be a message showing the new number. Press <ENTER> to continue with the new number.

For more information on how to Lookup Part Numbers refer to "Inventory" under Lookup/Select in General Help in the Procedures section.

Not on File Part Numbers

You may enter a Part Number not setup in the "Inventory Entry" in INVENTORY (5.1.1.). The Manufacturer Code must be valid.

Type in the part number as follows: Manufacturer Code, a <.>, then the Number.

If the Not On File Part Number cost is left blank, the system will automatically calculate the cost based on the "Minimum Gross Profit" entered in "POS Defaults and Comments" in SYSTEM MANAGEMENT (10.2.6.2 field 23 page 2). The Quantity Shipped will be defaulted to the Quantity Ordered. If the cost was entered, the Price displayed will be the cost multiplied by the "Minimum Gross Profit" entered in "POS Defaults and Comments" in SYSTEM MANAGEMENT (10.2.6.2 field 23 page 2).

You may "Disallow Not On File Parts" at POS in “POS Defaults & Comments” in SYSTEM MANAGEMENT (10.2.6.2 field 53 page 3). If disallowed, you may not enter a Part Number if it does not exist in “Inventory Entry” in INVENTORY (5.1.1).

You may keep track of Lost Sales for Not on File Part Numbers at this point. If this is a Lost Sale, enter an

<L> and press <ENTER>. You may run a "Lost Sales Report" in POINT OF SALE (1.7.1) to get a list of your Lost Sales.

Kits

There are several options available when selling a Kit. Please refer to “Kit Entry” in INVENTORY (5.1.15.1) for a detailed explanation on the setup of these options.

Source Part Number

A Source Part Number is the vendor's part number that may be used for ordering purposes. The source part number is entered next to the Vendor in “Costs & Prices Entry” in INVENTORY (5.1.1 Option C & 5.1.2).

If you enter a Source Part Number and it is used for multiple parts, a Source Part Number Lookup screen will appear. The listing shows the various Part Numbers and descriptions. You can then select the correct part number.

Alternate Part Number

You may go to the Alternate Part Number Lookup for the existing part number entered. Enter an <A> and press <ENTER>. The Alternate Part Number Lookup will appear. The QOH of each Alternate Part Number will be displayed. Enter the number of the Alternate Part Number to change the Part Number to, and press

<ENTER>.

This option allows you to select a Part from the Lookup to replace the current line item. This is very useful when there is a zero QOH for the part number entered and you want to switch to an alternate. If you are on a new line where there is no Part Number entered, in the part number field, entering an <A> will allow for an Alternate Part Lookup for the Part Number on the previous line.

Continue entering Part Numbers in the same manner until you have processed the entire order. The amounts will total on the screen after each item is entered. The totals include: number of items, restocking fee, total extended price, tax, freight, discount, and total amount.

When you have entered all the Part Numbers press <\> or press <ENTER> at the next “QtyOr” prompt to go to “Enter Selection.”

Point of Sale Alerts

Point of Sale Alerts set up in "Point of Sale Alerts" in SALES MANAGEMENT (2.2.4.5.1), will be displayed. If a substitute part number is present in the alert, it can be selected to change the part number sold.