Costs and Prices Entry is where you assign Vendor Costs and Selling Prices to all Part Numbers. You may also access this program from the “Inventory Entry” (5.1.1 option <C>).

Part Numbers cannot be added or deleted here. Type in the Part Number as follows: the Manufacturer Code first, a <.>, then the Number (example: 3M.2000) and press <ENTER>.

If you have a Multi-Store system you will now be asked for Location Number. Information entered will be just for the Location specified unless "Update ALL Locations" is set to "Y" in “Inventory Setup” in SYSTEM MANAGEMENT (10.2.4.2 field 1).

To display the options available, entering information, press <?> and press <ENTER>. You do not need to display the options to activate them.

The Source Cost Information consists of the Vendor, Vendor Part Number, and Costs for the part number. The Current Source will have an asterisk (*) to the left of the cost. At the "Enter Selection" prompt, type a

<1> and press <ENTER>. If information is already entered, you may just type over it to change it or press

<DOWN ARROW> to go to the next field.

The Source is the Vendor Code.

The Vendor Part Number may be different from your part number and is used on the Purchase Order. You may enter this number whenever there is a Part Number prompt and it will convert to your part number.

The title of each Unit of Measure will be displayed above each column. Enter in the cost of each Unit of Measure, and press <ENTER>.

The Vendor Part Number prompt is expanded, to make room for multiple part numbers which correlate to multiple units of measure. A pipe symbol <|> is used to separate the individual vendor part numbers as shown in the help example below:

Enter Vendor Part Numbers. Use <|> (Shift-\) to Separate Parts for Each Unit.

All programs that display, print, or otherwise utilize vendor part numbers make use of this feature.  For example, when creating a purchase order, the vendor part number display will show the source part that correlates to the unit size being entered on the PO. PO printing and electronic POs utilizes this feature as well.

Note:  A warning message will be displayed if the number of vendor part numbers does not match the number of units of measure. To minimize the number of warning messages displayed, this will only occur if there is more than one vendor part number entered.

If there is multiple vendor part numbers setup for an item, but one unit size does not have an assigned vendor part number, the first vendor part number will be used in all applications for this unit size.  Example:

XXX.THINNER

Source Part Number   PINT   QUART  GALLON

ABC    123|456

Vendor part interpretation:

PINT  : 123

QUART : 456

GALLON: 123

The Price Information consists of the Price Code, Description and Prices. At the "Enter Selection" prompt, type a <2> and press <ENTER>. If information is already entered, you may just type over it to change it or press <DOWN ARROW> to a blank field to add information.

The Price Code (PC) is used to charge Customers at “POS Order Entry” at POINT OF SALE (1.1). The Price Code Description will be displayed.

The Price Codes may be password protected in “Price Code Entry” in SALES MANAGEMENT

(2.2.2.1 field 4). The password will be prompted when a Price Code field is changed.

The number to the left of the Price is the Gross Profit percent based on the Warehouse (Average) Cost (Price Code 99).

The title of each Unit of Measure will be displayed above each column. Enter in the price of each Unit of Measure, and press <ENTER>.

Only "Hard" Price Codes (Price Codes with fixed prices) can be entered. "Calculated" Price Codes, (those calculated from Hard Price Codes) cannot be entered since they have no set value.

A Minimum Price can be set for a part sold at “POS Order Entry” at POINT OF SALE (1.1). This feature is setup in “POS Defaults & Comments” in SYSTEM MANAGEMENT (10.2.6.2, field 56 page 3). If a Price Code is entered in the setup, then this price is the minimum price that will be charged. If the Minimum Price Code is a “hard” price (fixed amount), then the Price Code must be entered into each part number. If the Minimum Price Code is a calculated Price Code, then this minimum price will be enforced on ALL parts. This minimum Price Code will override all other pricing, including special pricing. A warning message will appear in "POS Order Entry" in POINT OF SALE (1.1) if the minimum price has not been reached.

You may choose to have your Warehouse Cost  (Price Code 99) based on Average Cost or Replacement Cost. If the Replacement Cost Flag is set to Yes in “Inventory Setup” in SYSTEM MANAGEMENT (10.2.4.2 field 7), then when the Warehouse Cost (Price Code 99) is affected, the Warehouse Cost will be overwritten to the new Replacement Cost (Price Code 98) instead of averaging. Price Code 99 (Warehouse Cost) will always be equal to Price Code 98 (Replacement Cost).

You may Save and Copy Cost & Price Information to ALL Locations. To Save and Copy the Cost and Price Information from the current location to ALL locations, enter <SC> at the “Enter Selection” prompt, and press <ENTER>.

The <SC> option will be displayed only if the “Update ALL Locations Flag” is set to <N>o in “Inventory Setup” in SYSTEM MANGEMENT (10.2.4.2 field 1).