You may post your Expenses to Vouchers, which creates a Voucher in "Voucher Entry". There is an option to allow you to edit the Voucher in "Voucher Entry” (7.1.1) at the time of posting. Vouchers are created to the Vendor Code listed in "Expense Tender Type Entry" (7.9.6 field 2). If there is not a Vendor Code listed, the Payee will be Vouchered. All CASH items will be vouchered to the Payee. A different Voucher will be created for each Tender Type.

If you want to be able to make changes to your Expense Entry Voucher at the time of posting, be sure to enter <Y>es to "Edit Vouchers".

Remember the Payee (Vendor) Code is the same as the Vendor Code for this Contractor.

The Starting Date displayed is one week (7 days) from the current System Date (example:  If today's date is 11/4/96 then the Starting Date displayed is 10/28/96).

The Ending Date displayed is one day prior to the current System Date (example:  If today is 11/4/96, the Ending Date displayed is 11/3/96).

You have the option of Printing Tender Types and posting to Voucher only those Expense Entries with a certain Tender Type. The list of available Tender Types will be displayed in the "Entry Option" section of the screen, above the last highlight bar.

You may Edit the Voucher at the time of Posting.

You may also edit the Voucher from "Voucher Entry" before posting and creating a Payable. Just go to "Voucher Entry" (7.1.1) and enter a <?> and press <ENTER> to find the correct Voucher. Make any changes. Be sure to Save the changes before exiting.

The list of the individual Expense Entries line items, that fit the above criteria, will now be displayed. You may select those line item expenses that you do NOT want to post to the Voucher at this time. You may then go back at another time and post them. Enter an <N> next to the line item(s) that you do not want posted to the Voucher and press <ENTER>. Enter a <V> next to the line item(s) that you want posted to the Voucher and press <ENTER>.

The Total dollar amount of the items to be posted, along with the number of items selected, is displayed in the last highlight bar.

If "Edit Vouchers" was answered <Y>es, the Voucher will then be displayed for you to Edit at this time. Make the required changes and Save the Voucher.