Only certain General Ledger Account Numbers will be valid for Expense Reports. When doing a Lookup at Expense Report Entry, these numbers will be displayed. The Account Numbers must first be created in "Chart of Accounts Entry" in GENERAL LEDGER (8.4.1).

The GL Account is the General Ledger Account Number that you want validated for Expense Reports.

You may require the Payee to put in a Mandatory Description for this Expense. This is not the description of the General Ledger Account Number but a more detailed description about the expense (example:  visit customer, NACE conference, pick up paint). To make the description mandatory, enter a <Y> and press <ENTER>.  If mandatory, the cursor will remain on that field until something is entered. You may still enter a description if this is not mandatory. To make the description optional, just press <ENTER>.

If this General Ledger Account is a Mileage Account, the prompt at Expense Entry will ask for the number of miles driven. The number of miles driven will then be multiplied by the preset mileage rate.

The preset mileage rate is entered through TCL.  Please call the Perfection Software Support Department (800-766-7530) to change this rate.

The Split Feature allows you to split the expense over a number of days. This is especially helpful for costing out trips. This is mainly used for items like lodging and car rental, where there is one expense that stretches over a span of days. At Expense Entry you still have the choice to make this item a split item. If split, the system will divide the amount by the number of days. Any remainders will be added to the last day.