You may post a group of TimeCards, at one time. This will create a Voucher for each TimeCard selected, based on the criteria chosen.

An Accounting Period may be Open or Closed through "General Ledger Setup" in SYSTEM MANAGEMENT (10.2.3 field 9). If you try to post to a period that is Closed, an error message will be displayed and posting will stop. An example of the error message is:  "97/10 is a Closed period. Please open before using".        

Minimum Job Hours are required to create a Payroll Entry from TimeCard entry.  The Job Cost field is mandatory if the minimum number of hours is entered. You enter in the hours in "Contractor Entry."

The Employee Number is created at "Contractor Entry" (7.10.1). You may have the report for all Contractors.

               

Select the Location, Department Code, and Job Cost ID of the Contractor selected.

The only valid Employee Type is C = Contractor. This is automatically entered.

Valid Payroll Frequencies are: 

D = Daily, W = Weekly,  B = Bi-Weekly, S = Semi-Monthly, and M = Monthly. You must enter one of the valid choices.

The Beginning and Ending Payroll Date will be displayed, according to the Payroll Frequency chosen. The dates are taken from "Payroll Date Entry" in PAYROLL (9.1.1). You may not edit these dates from this program.

You may edit each Voucher after creating the Voucher Entry. You will then be at the "Voucher Entry" (7.1.1) screen for the first Voucher in the list created.

If you chose not to edit the Voucher, or after editing the last "Voucher Entry" in the list, you will be at the posting screen. A message will be displayed stating the number of Vouchers created. Just press <ENTER> to continue.

If there are no Vouchers created, you will see a warning message: "There were no Vouchers created. Press <ENTER>."  Just press <ENTER> to go to the TimeCard menu.