The Print Posted Open Balance Report will list Open Balances that have been posted, based on your selection criteria. You can always view information, even after being posted.

The following criteria options are available:  Port Number and User ID refer to the Port or User that posted the items, Batch #, Customer Number, and Salesperson of Record.

This report may be sorted by <B>atch or <C>ustomer. If sorted by Customer, it will sort by Customer Names and print subtotals by customer.

The Date Range and the Accounting Period Selection criteria used together are very useful in isolating items that have a date that does not match the accounting period. For Example:  If you posted items on the first of the month and you have not rolled yet, the previous accounting period will be assigned even though the items are in the following month-to-date.

This report may be sorted and subtotaled by Customer. When viewing this report on the screen, you have the ability to select an item to view detail on the screen in “Open Balances Entry” (6.8.1).

You may view on the screen or print this report.

The view screen function requires an AccuTerm© station or terminal capable of viewing 132 columns. Update fields 13, 14, and 16 in “Port Entry” in POINT OF SALE (1.10) to enable this function.

       

After the report is displayed to the screen you also have the option of entering a <D> to download the report to your local hard drive. When downloading the file, the path defaults to C:\TEMP but will use the setup in “Port Entry” in POINT OF SALE (1.10 field 16) for the download path. This directory must exist on the PC executing the download. The Windows© file name will be the report name concatenated to the port number, then .TXT. For example: ORDER.RPT10.TXT, where 10 is the port number or ORDER.RPT10TAB.TXT for the TAB Delimited file name.

You have the following report versions available:

<D>etail or <S>ummary Report.

<D2> for Alternate Detail showing Date, Time and Who Posted.

<S2> for Summary by Batch Number. 

When viewing this report on the <S>creen and the <S>ummary option has been selected, you have the ability to select an Open Balance item to view in detail in “Open Balances Entry” (6.8.1).

When viewing on the <S>creen or <P>rinting and selecting the <D>etail or <D2> report, you may choose to Print Applied Information on the report and/or to Only print items that have NOT been Fully Applied.

The Print Applied Information option also will display items that were applied but not directly to the item. If there are items applied to the applied item, other than the main item on the report, then those items will print underneath the applied items. These items will appear indented by one character and the applied amount will appear as a negative amount. This is helpful when reconciling the account or explaining what happened during the original Cash Apply session.