Use the Open Balances Entry program to enter the beginning balances of your customers when first setting up this system.

If a batch has already been posted, you will need to create a new number.

The Customer Number must already exist in “Customer Entry” in ACCOUNTS RECEIVABLE (6.1.1).

The Reference Number will print on the customer’s statement.

You must use a decimal (.) to separate dollars from cents when entering the Accounts Receivable Open Balance Amount. If the dollar amount is a whole number, it is not necessary to enter zero cents (.00), the system will default to this for you.

The entry must be listed as a Debit or a Credit. Enter a <D> and press <ENTER> if this is a Debit (+) Open Balance. Enter a <C> and press <ENTER> if this is a Credit (-) Open Balance.

The Accounting Period is used to create aged balances. This is the period that you want to apply this entry to. If you have future balances, then the Accounts Receivable period must be moved forward.

The Comment is for your reference and is not printed on the statement.

The System looks at the Date Created for Aging the Customer's account. The system date will automatically be displayed. To change the date, at the "Enter Selection" prompt type a <C> and press <ENTER>. Enter the new date, and press <ENTER>. 

The Date Posted will automatically be entered at the time of posting.

The Location of the Customer entered in "Customer Entry" (6.1.1 field 15) will be displayed.

The Current Accounting Period will be displayed.

The Show Applied feature will display the Payment/Credit/Adjustment applied to the Opening Balance, the date entered, location, Accounting Period, total amount, amount applied, date applied, and reference number. Type <SA> and press <ENTER> to show the applied information. To print the applied information displayed, enter a <P> and press <ENTER>. The information will be printed at the System Printer.

The Cash Apply History will be viewable from within the <SA> Show Applied option, via a <T>oggle option. If an item is unapplied, it will be displayed as a negative amount. The user may <P>rint a copy of the history, and may also view one of the individual transactions by selecting the item number.

For those Customers on Balance Forward Accounting, Show Balance Forward Source Item(s) will display the Balance Forward information. Type <SB> and press <ENTER> to show the applied information.

The Opening Balance must be Posted to Show Applied information.

In the Entry Options section at the bottom right the following information will be displayed: Date Created, Time Created and Time Posted, WHO created and WHO posted the item.