Use the Print Open Balance Proof Report to verify the Open Balances that have been entered correctly before posting them in "Post Open Balances to Accounting" (6.8.3).

You may view on the screen or print this report.

The view screen function requires an AccuTerm© station or terminal capable of viewing 132 columns. Update fields 13, 14, and 16 in “Port Entry” in POINT OF SALE (1.10) to enable this function.

       

After the report is displayed to the screen you also have the option of entering a <D> to download the report to your local hard drive. When downloading the file, the path defaults to C:\TEMP but will use the setup in “Port Entry” in POINT OF SALE (1.10 field 16) for the download path. This directory must exist on the PC executing the download. The Windows© file name will be the report name concatenated to the port number, then .TXT. For example: ORDER.RPT10.TXT, where 10 is the port number or ORDER.RPT10TAB.TXT for the TAB Delimited file name.

If <S>creen and <S>ummary options are selected, you have the option to Only print items that have NOT been Fully Applied. You also, have the ability to select an Adjustment to view in detail in “Open Balances Entry” (6.8.1).

When viewing on the <S>creen or <P>rinting a <D>etail report, you may choose to Print Applied Information on the report and/or to Only print items that have NOT been Fully Applied.

The Print Applied Information option will display the Adjustment applied, the date entered, location, Accounting Period, total amount, amount applied, date applied, and reference number.

The Print Applied Information option also will display items that were applied but not directly to the item. If there are items applied to the applied item, other than the main item on the report, then those items will print underneath the applied items. These items will appear indented by one character and the applied amount will appear as a negative amount. This is helpful when reconciling the account or explaining what happened during the original Cash Apply session.