Receiving Setup allows you to set up defaults within your Receiving program. These items may be changed at the time of posting.

1. The Uninvoiced Receiving Account is a General Ledger Account number which will be credited when posting receiving. If you choose to use this feature you will want to debit this account when creating vouchers for received merchandise.

2. You may Hold Back Ordered Items on the Purchase Order to be received at another time.

3. The Vendor Cost may be Updated during Receiving. This will record the new cost in “Costs and Prices Entry” in INVENTORY (5.1.2).

If the "Update All Locations" flag is set to "Y" in "Inventory Setup" in SYSTEM MANAGEMENT (10.2.4.2 field 1), the Replacement Cost is recorded in All locations rather than just the Receiving location.

4. You may set the Receiving Transactions to Update the General Ledger for Uninvoiced Receiving and Inventory.

5. The Update Accounts Payable prompt will turn on the feature to automatically create a Voucher when posting Receiving. If this feature is not turned on, the prompts concerning vouchering will not be displayed during posting. You may turn this feature off during posting but you may not turn it on if the default is set to off.

6. The Inventory Account may be listed in three places in the System. The System chooses which Account number to post to the General Ledger in the following order:  Inventory Entry in INVENTORY (5.1.1), Vendor Entry in ACCOUNTS PAYABLE (7.6.1), and if not listed in any of the above, Receiving Setup (4.3.4). This item may not be edited at the time of Posting.

7. The Freight Account is the General Ledger Account Number for the freight amount. This will be entered into the voucher. An Account is required if an Amount is entered.

The Other Charges 1 & 2 Accounts (fields 8 and 9) are the General Ledger Account Number for the other charges added to the items received besides the freight amount. This will be entered into the voucher.  An Account is required if an Amount is entered.

10. You may edit the Voucher after Posting the Receivable if this item is turned on. Once the receiving is Posted, the Voucher will be displayed. After the Voucher is Edited/Viewed, you will be returned to "Receive Merchandise" (4.1.1). The Voucher is automatically saved when created through Receiving.

11. You may factor the freight costs into the Warehouse (Average) Cost of each item on the Receiving record. Zero quantity received items and Not On File parts will be ignored.

12. There are times when the cost of an item has a one-time charge and you do not want the Warehouse Cost affected (example:  a one-time volume sale). To Prevent Updating the Warehouse Cost when posting Receiving, enter a <Y>. This will prevent the warehouse cost from being updated during the process of posting Receiving and Adjustments to Receiving.

13. During posting of Receiving of Transfer Purchase Orders the Sales History is affected. To Prevent Updating to Sales History when posting Receiving of Transfer Purchase Orders, enter a <Y>. This option is used primarily for warehouse-to-warehouse transfers for the sifting of inventory with the ease of a Purchase Order. It will not affect the Order Levels of the Transferring Purchase Order, since the prime reason for shifting inventory would be overstock.

14. The Cost Variance Account is the General Ledger account used to record cost variances between the Warehouse Cost and the Receiving Cost. This will cause the inventory to be debited at the Warehouse Cost (99) instead of the Receiving Cost.

15. If a Last Receiving Cost Price Code is entered, then the Receiving Cost will be recorded in this Price Code. If the cost is zero (0), then it will not be recorded. Discounts will be subtracted and Freight will be added to the Receiving Cost. The Price Code will actually be a hard Price Code in “Costs and Prices Entry” in INVENTORY (5.1.2), which may be changed. It is recommended that you use a Price Code in the 90’s because these are considered “cost” codes. Leave blank to disable this feature.

16. You may Disallow Not on File Part Numbers during "Receive Merchandise" (4.1.1). If disallowed, you may not enter a Part Number that does not already exist in “Inventory Entry” in INVENTORY (5.1.1).

17. The Cost Change Report, a by-product of “Receive Merchandise” (4.1.1) will use the Price Code entered in the “Price Code for Cost Change Report” field to calculate gross profit based on new cost. If this field is left blank, the report will use Price Code 1 as a default.

18. You may automatically print the Customer Back Order Report for parts posted on the Receiving. You also have the choice to print <P>ick Tickets for Back Order parts. When posting the “Receive Merchandise” (4.1.1) an option will be given to not print Pick Tickets at that time.

19. Electronic Purchase Orders (EPO) Quantity Shipped may be allowed to integrate with the Receiving, to integrate without having to answer a prompt every time an EPO is received, or to not integrate.

20. Prompt for Single Unit of Measure, if enabled will Always prompt for the Unit of Measure in "Receive Merchandise" (4.1.1 field 10). If left blank, when only one Unit of Measure exists for a Part, the system will accept the Unit of Measure without stopping at the Unit column.

21.  Print Receiving Checklist - Enter <Y> to Print a Receiving Checklist at the Bottom of each Individual

Receiving Report (<PR> Option in Receive Merchandise).

Note: If enabled, a checklist will print at the bottom of the receiving report to allow users to date and initial the different steps of processing the receiving.

22.  Print Receiving Bar Code - Enter <Y> to Print a Bar Code representation of the Receiving Number on the First Page of the Receiving Report.

23.  Receiving Bar Code Prefix - Enter Prefix to be Added to the Bar Code representation of the Receiving

Number.

The bar code representation of the Receiving Number will print in the heading of the first page of the Receiving report.

Note: The proper Bar Code Printer Type must be entered in the Printer Setup (10.2.8 field 3) and the printer must be capable of printing bar codes.

24. Update Transfer Vendor Costs - Enter <Y> to Update Transfer Vendor Costs when posting receivings and updating costs for outside vendors.

When posting receiving (4.1.1. option <P> to post), and answering yes to "Record New Unit Costs for this Vendor”, the transfer vendor cost will be updated automatically when the outside vendor cost is updated for the received parts.

Note: The vendor must be an outside vendor (not a transfer vendor), and transfer vendors must be setup as sources in the part.

This is useful to keep the transfer venfor costs updated automatically, when the current source is the transfer venfor (for secondary locations) and doing pricing based on the current source cost (price code 98).

25. Default Receiving Arrived Date - If the Enable Arrived Date Prompt feature is turned on in Receiving Setup (4.3.4, field 25), the Date will be defaulted to the PO Arrived Date on new receivers only