TimeCard Entry allows employees or contractors to clock in and out of work right at their Port. Each employee has a unique Employee Number and a four-digit Passcode. This program is integrated with Payroll and Payroll entries can be created using the TimeCard. A Contractor is setup in “Contractor Entry” in ACCOUNTS PAYABLE  (7.10.1) and Voucher entries can also be created using the TimeCard. Only those persons that have Security Access may alter TimeCard Entries, and only through the Payroll Program.

You may use TimeCard, even if you choose not to run Payroll through the Payroll program.

You must first set up all employees in "Employee Entry" in PAYROLL (9.3.1) to use the TimeCard program.

The Password is the last four (4) digits of your Social Security number.

The Date will default to Today’s Date if the beginning date is blank in “Payroll Date Entry” in PAYROLL (9.1.1).

If this is the first time signing on or you have previously signed off, the IN time will be highlighted. If you have already clocked IN, the OUT time is displayed

The Time Zone is setup for the specific Port in “Port Entry” (1.10 fields 18 & 19). This is useful if you have Locations in different Time Zones. This will allow the Time In and Time Out to reflect the actual local time instead of the system time.

The Daylight Savings Time is setup for the specific Port in “Port Entry” (1.10 fields 18 & 19). This is useful if you have Locations in different Time Zones. This will allow the Time In and Time Out to reflect the actual local time instead of the system time.

If you do not clock OUT, the time since the time IN will not be added to your hours.

To display the OUT time before Saving, just press <ENTER>. The OUT time will now be highlighted.

You may not edit the TimeCard from POINT OF SALE. TimeCard can only be edited through "Time Card Maintenance" in PAYROLL (9.1.2.1).

If the Job Cost is turned on, you will be asked for the Job Cost Id during the Time Out. The time OUT will not be displayed until a Job Cost Id is entered. The Job Cost Id message is below the third highlight bar.

If Minimum Job Hours are entered in "Employee Entry" in PAYROLL (9.3.1 field 29), the Job Cost Id is a mandatory entry.

The Total for each day is displayed in the highlight bar under each day column. The Weekly Total is displayed in the last highlight bar, to the far right.