This document is to be used as a walkthrough for creating a Journal Entry.
From the Main Menu, go to 8.1.1, Journal Entry.
Hit a period “.” For a new number and ENTER.
Hit a period “.” For a new batch number and ENTER.
Enter the accounting period this journal is going to affect (Example: 00/05).
If you need to keep a record of why this Journal Entry (JE) was created, then enter a description and hit ENTER.
Next, you need to enter the General Ledger Account numbers that will make up this JE. If you do not understand basic accounting, use the Perfection Software manual and look in the appendix, or in the General Ledger (GL) section that describes the basics of accounting.
Account numbers can be enter free form, or they can bee looked up in the index by hitting a question mark “?”. Choose the number and it will appear on the first line.
The JE gives you the ability to enter an Additional Description for the GL. You do not need to fill this in if you do not want to.
It also gives you a field to enter the job cost if that pertains to your business. Note: most business do not job cost. If you do not know what job costing is, then you do not use it.
Enter the amount under the debit or the credit. Let’s say we are making a JE to remove cash from our checking and deposit it into our Cost of Good sold account. You would Debit your cash account, and then the next line would be your Cost of Good Sold account that you would credit.
No matter how many lines you use, you must be sure that the debits equal the credit. You cannot make a one sided JE in Perfection Software. It is double sided accounting: debits MUST equal credits. Hit ENTER to get to the bottom of the screen after the last amount is entered on the journal.
Next you will save the JE by hitting “s” and ENTER.
You will then need to go back one screen and run the “Journal Entries Batch Proof Report” Which will show you want you have just created, or a list of them if there are others out there waiting to be posted. If the report looks good, then post them.
Entry #3 is “Post Journal Entries to Ledger”. This will make the JE real in the system by sending it into the GL. After this you should be finished.
