The below document is for those who would like to clear out the GL and start with zero balance and clear accounts. Before starting one thing must be considered, do you want to retain any info from your current general ledger. If so then start at step 1, if not then skip to Step#3.

1. Run these financial reports: Balance Sheet/Income and Expense Statement

2. Backup 3 files manually:

       

Go to the Main Menu and type in TCL and hit <ENTER>.

At the colon type in LF LEDGER and hit <ENTER>.

*Note the MOD number to the right (there will be two of them, you are concerned with the one on the right.) 

Type in:  CREATE-FILE LEDGER.12.12.00 1 XXX

(where XXX is the MOD number and the date is the current system date).

This creates a file to copy the Ledger file into.

Then Type: COPY LEDGER and hit <ENTER>.

It will then go to a prompt that says

to: You will type in (LEDGER.12.12.00 and hit <ENTER>

(Do not forget the parenthesis)

Repeat this process of finding the MOD number, creating the file, and copying it for LEDGER, ACCOUNT and JOURNAL.  Depending on the size of the file, the copying could take a minute or two.

       

**Make sure you are not posting anything to GL while doing any of this procedure.

3. Print out you current chart of accounts in 8.4.3 (do a P <enter> to print it). It is suggested that you go over this chart with your Accountant and double check the setups in Accounts Payable (10.2.1) and Accounts Receivable (10.2.2) before you go live on the GL.

**Warning: Do not initialize any other options in the following menu other than the one instructed.  The user assumes all liabilities for erasing any of their data.

4. In TCL at the colon, type in DEV and hit <ENTER>.  Go into #8 which is to initialize the system programs.  The password is PM.  Initialize the GENERAL LEDGER and GL ACCOUNT files only (#2 & #3).

5. When done, hit the ESC key to go back to a colon. Then M at the colon to get back to the Main Menu.