When Receiving, Part Numbers will be converted to the Superseded Part Number, when applicable, even if the Part Number was superseded after the Purchase Order was Released.

When Receiving, a warning message will appear when a Part Number is Obsolete. Press <ENTER> to continue. You will then be at the "Unit" field of the entry for that Part Number.

If there are multiple part numbers listed, you may quickly go to a specific line to edit. Enter a <G> and the number of the line you wish to go to, and press <ENTER>. You will now be at the QTR of that line. You may "Go To" from anywhere on the line.

There is a setup to Always prompt for the Unit of Measure (field 10), under the UNIT column. This must be turned on in “Receiving Setup” (4.3.4 field 20), at the “Prompt for Single Unit of Measure” field.

You may update the Vendor’s Part Number from any field on the line. The Vendor Part Number is located in "Costs & Prices Entry" in INVENTORY (5.1.2 field 1). At the first character of the line, type a <U> and press <ENTER>. Enter the new Vendor Part Number and press <ENTER>. If there is already a Vendor Part Number listed, just type over the number. The Inventory record will be updated immediately.

The Vendor Part Number and Bin Location, which are set up for an individual Part Number in "Costs & Prices Entry" in INVENTORY (5.1.2), are displayed on the Receiving Report. The Vendor Part Number will help you in Receiving from the Vendor's Packing Slip or Invoice. The Bin Location will aid you in stocking the parts as they are received.

There is a link to the “Costs & Prices Entry” (5.1.2) program at the Part Number prompt. At the first character of the line, type a <C> and press <ENTER>. The Part Number you are currently on will be displayed for review or updating. When you exit the “Inventory Cost & Prices Entry” program you will return directly to the Receiving screen.

You may receive a Part Number that is Not on File and add it to the Inventory file. The Part Number must start with a valid manufacturer's code. You may Update your Inventory by having it recorded in "Inventory Entry" in INVENTORY (5.1.1) or you may Receive the Part Number without the part number being added to your Inventory. When entering in the part number the Standard Pack must be greater than zero.

You may Disallow Not-on-File Part Numbers during Receiving. If disallowed, you may not enter a Part Number that is not already setup in “Inventory Entry” in INVENTORY (5.1.1). This feature is turned on in “Receiving Setup” (4.3.4 field 16).

When a new Part Number is entered, the following are checked to see if this part number already has been entered:  Hold Orders, Back Orders, Unposted Orders, Consignments, Quotes, Special Orders, Purchase Orders, Receiving, and Return to Vendor entries. If the part number exists in any of these transactions, then a list will be displayed with the option to <P>rint, along with the following message: “ATTENTION: The above transactions were created with this part when it was Not on File. Please check these transactions and make sure that the Quantity on Hand is correct and the Unit of Measure matches the Inventory Entry exactly.”  If there are Hold Orders on the above list that should affect inventory, then the Quantity on Hand was never downcounted. In that case, you must adjust your inventory for this part.