The Expense Entry is where you enter in your Expenses. You may link your expenses to a Job Cost Id and also create a Voucher. The unique number for the Expense Entry is located in the bottom left of the screen, above the last highlight bar.

The Payee Code is the person who created the Expense. Payees are the same as Vendors and must be first created in "Vendor Entry" (7.6.1).

The Date is the day the Expense occurred (example:  the date of the lunch), not the date of entering in the Expense.

The General Ledger Account Number is the account number associated with the Expense. This is a mandatory entry. The description of the GL Account Number will now be displayed.

When a General Ledger Account is entered for a line item expense and a location is not entered, a default location will automatically be entered. The default location will be determined by the Vendor’s first account location entered in         “Vendor Entry”(7.6.1 field 12).

The Amount is the dollar amount of this Expense. Don't forget to remove food and drink from lodging expense.

If this is a Mileage Account, enter the number of miles driven and press <ENTER>. The amount of the mileage rate is set up in TCL. The number of miles and the amount per miles (mileage rate) will be displayed to the right of the Expense Id number.

If you answered <Y>es to "Enable Split Feature" in "Setup GL Accounts" (7.9.4 field 4), you may split the amount of this Expense over a number of days. You would then see the prompt:  "Do you want to split this amount between several days (Y/N)"?  If you answer <N>o, you will then go to the next prompt "Tender Type". If you want to split this amount, enter a <Y> and press <ENTER>. Next, enter the number of days you would like to split this Expense into, and press <ENTER>. When you are finished with this line, the item will repeat the number of days listed. The amount will be divided evenly among the days. If this item is being Split, a message "Split is Active" will appear above the Expense Id number.

The Tender Type is how you paid this Expense. If you paid by CASH, just press <ENTER>. The field will be blank.

The Description of the Expense is important to identify what the expense was for (example:  trip to hardware store, trade show, visit customer XX). If designated in "Setup GL Accounts" (7.9.4 field 2), this will be a mandatory entry.

If you are using the Job Cost program, you may tie an Expense to a Job Cost ID.

You may Print the Expense Entry shown on the screen. Enter PR at the “Enter Selection” prompt and press <ENTER>.