Payment Modification and Review is used to make modifications and to review selected Payables. You may also use this section to manually select certain Vendors to pay. Use this feature if you have just a few Vendors to pay.

The Current Bank Number will be displayed. This is based on the bank entered in “Location Entry” in SYSTEM MANAGEMENT (10.2.5.1 field 6) for the current port location. The bank would then be used when Vendors are setup to be paid. To verify the bank number, run a “Summary of Payments Report” (7.4.2.2). This will show the total by bank number.

The information for that Vendor will be displayed with all Payables. Those Payables selected through "Select Vendor to Pay" (7.4.2.1) will have an <A> on the far left. This means that the payment is Applied. To scroll through the items, use the arrow keys or <PAGE UP> and <PAGE DOWN> keys.

The information on the top of the screen is the summary information of all Payables. As items are Applied, they will be shown as Paid.

The information in the center section is the list of individual Payables. This is where you may Apply or Un-Apply a particular item.

As you move the cursor to an individual Payable, the information on the lower section will show you the information for that Payable. The Payable is not shown as Paid until the check is posted.

The cursor will be on the first Payable when you get in this section. If you are at the “Enter Selection” prompt you may get to the Payable section by entering an <A>. Once in the Payable section you may Apply or Unapply the Payable. You may also view a Summary or Detail information of each Payable.

                               

To Select a Payable to be Paid, at the Payable enter an <A> to Apply and press <ENTER>. At "Gross Amount", enter the total amount before discount to be applied and press <ENTER>. At "Discount Amount", enter the Discount Amount and press <ENTER>.

To Unapply a Payable so it will not be paid, at the Payable enter an <U> to Unapply and press <ENTER>.

To Apply All Payables listed so they all will be paid, at any Payable enter an asterisk <*> for Apply All and press <ENTER>. All Unapplied Payables will then be Applied.

To Unapply All Payables (not pay any), at any Payable enter a <-> and press <ENTER>. All Applied Payables, up to the Payment Amount, will now be Unapplied.

You may switch between the Summary and Explode (Detail) information of a Payable. The Summary will show only those Payables that are applied. The Explode feature will show all Payables. Enter an <S> and press <ENTER> to Summarize if in the Explode mode. Enter an <X> and press <ENTER> to Explode if in the Summarize mode.

To quickly find a Payable number, enter a <F> and press <ENTER>. Once in the Find Mode you may find the Payable from the Vendor’s Invoice Number or the Payable Number. To find by the Vendor's invoice number, enter an <I> and press <ENTER>. To find by Payable number, enter a <P> and press <ENTER>. Then enter the Invoice or Payable number and press <ENTER>. The cursor will now be at the number selected.