The Voucher Number is the number assigned to the invoice for auditing purposes. It is best to allow the system to assign the next available number when creating a new voucher.

The Batch Number and the Accounting Period are by-passed. They are added at the time the Recurring Voucher is copied to a Voucher.

The Description will be printed on the check stub and displayed at the lookup.

You may enter a Vendor from this section. At "Vendor Code" enter a <?> and press <ENTER>. Enter a <.> and press <ENTER>. You will now be at the "Vendor Entry" (7.6.1) program.

The system will warn you if a Vendor Invoice Number has already been entered for this Vendor. This will help you avoid paying an invoice twice.

When the Recurring Voucher is copied to a Voucher, the Invoice Date is the system date for the new Voucher.

The Vendors Terms now appear in the Terms Box

Dated Payables do not work in Recurring Vouchers. You may create the Dated Payables in “Voucher Entry” after the Recurring Voucher is copied (7.2.2).

The Discount Date will be displayed according to the Payment Terms. When the Recurring Voucher is copied to a Voucher, the Invoice date is the system date for the new Voucher. The Discount Date is then calculated from the Invoice Date based on the Payment Terms.

The Gross Amount is the amount of the invoice, before a discount is taken.

The Due Date will be displayed based on the Payment Terms. Verify this with the invoice.

A General Ledger Account Number may be assigned to this Vendor in “Vendor Entry” (7.6.1 field 12). You may have multiple account numbers assigned to the same Voucher. The account number may be changed on the Voucher.

You must use a decimal (.) to separate dollars from cents in the Voucher Amount. If the dollar amount is a whole number, it is not necessary to put in zero cents (.00); the system will default to this for you.

Continue entering Account Numbers and Amounts until distribution for this Voucher matches the Gross Amount.

A Credit Voucher is created by putting in a negative amount in the Gross Amount and Amounts fields.

The Check Number, the Check Date, the Gross Amount, and the Discount Amount do not apply for Recurring Vouchers.