How to Make a Payment
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Step 1 Entering Payments at Point of Sale


  1. From the Main Menu go to 1.1 (Invoices, Quotes, & Special Orders) press ENTER
  2. At the order number press ENTER.  (This is the only place in the system which does not require you to hit a period and then ENTER.
  3. Type in your secret salesperson code, press ENTER.
  4. Arrow up and change the order type to PA (Payment on Account), press ENTER.
  5. Type in the customer number or type in the customer name and use the lookup to select the customer.
  6. Payment amount , type the amount of the payment, and then press ENTER
  7. Note: If the customer takes a discount, type a C for comment and note the discount amount (Example: Discount $3.00)
  8. Note:  If no discount is taken then there is no need for the comment. The comment is just for your reference.
  9. Once the comment is completed, hit ENTER twice to bring the cursor to the bottom of the screen .
  10. Type a P to print and press ENTER
  11. Select the tender type, and press ENTER.  Hit ENTER if it for cash, otherwise choose a number for the tender type and fill out the appropriate reference numbers and the like. 
  12. Reference number would be the check number,  then press ENTER
  13. Amount tendered would be the amount given,  then press ENTER
  14. ENTER again and the PA is complete.


Step 2 The Payment on Account Report


  1. From the Main Menu
  2. Type 1.6.11 (Payment on Account Report), and press ENTER
  3. Once in that screen, press ENTER all the way down until prompt for print or screen, type P, press ENTER.
  4. Choose the D option for detail, press ENTER.
  5. Choose A to print all comments, press ENTER.
  6. Show only uncopied payments, you will type a Y press ENTER
  7. Note: This report will show payments along with any comments that were done at Point of Sale (PAs).


Step 3 The Copy Payment Program


  1. From the Main Menu
  2. Type in 6.4.5 (Copy Payments on Account From POS), and press ENTER
  3. Enter your location number or just hit ENTER for all.
  4. Cutoff Invoice date: type in today’s date (which ever date that you choose here will copy all (PAs) that were printed on or before this date) and then press ENTER.
  5. VERY IMPORTANT, type in the C to copy, press ENTER.
  6. All payments have been copied and a payment was created for each one of them in payment entry.


Step 4 The Payment Entry Program


  1. From the Main Menu: Type in 6.4.1 (Payment Entry) and press ENTER
  2. Pull up each payment one at a time by typing in a (?) at the top of the screen, press ENTER
  3. Choose #1 for the first payment, press ENTER
  4. Add the discount to field #5 if needed by referring to the comments on the Payment on Account report, press ENTER
  5. On the bottom of each payment you will type an A, press ENTER
  6. You will get a prompt, ENTER Y to Include Zero Unapplied Balance Items, press ENTER


You have two methods of applying payments.


  1. If you want to apply the payments individually, type an S in front of the payment, arrow over to the Debit side, type an A in front of the invoice selected and hit ENTER; then backslash and hit ENTER.

       Type an S and then ENTER to save.

       Hitting the “+” and then ENTER will bring up the next payment number.

  1. The other method is to apply all open items.

       At the bottom of the screen type an A to apply all, then press ENTER

       This will apply all the payments and credits to the oldest invoices.

       Type an S ENTER to save, + ENTER will bring up the next payment number.


Step 5 The Payment Proof Report


  1. From the Main Menu type in 6.4.2, (Print Payment Proof Report) and press ENTER
  2. Batch # press ENTER for All batches
  3. Print or Screen, type P, and press ENTER
  4. Detail or Summary, type D, and press ENTER
  5. Make sure everything is correct. If not, then go into Payment Entry, ENTER in the payment number and correct the problem.


Step 6 The Posting Payment Process


  1. From the Main Menu type in 6.4.3 (Post Payments to Accounting) and press ENTER
  2. Batch # press ENTER for All batches
  3. Is this correct, type Y, and press ENTER.


Step 7 The Posted Payment Report


  1. Note: This report is optional and can be run at anytime.
  2. From the Main Menu type in 6.4.4 (Print Posted Payment Report) and press ENTER

Press ENTER all the way down until you get to beginning date.  Type in today’s date and press ENTER.  The ending date will be today’s date.  The location will be ALL so press ENTER for all.  Hit  “P” to print and press ENTER.  Then D for detail and press ENTER.