The Manual Check Entry program is where you enter the manual check for the appropriate Vendor.

The Check Date default will be the system date.

The information in the center section is the list of individual Payables. This is where you may Apply or Un-Apply a particular item. As you move the cursor to an individual Payable, the information on the lower section will show you the Voucher information for that Payable. The Voucher is not shown as Paid until the Payable is posted.

There will be times that you have written a Credit Voucher to offset a Voucher.  These two Payables (posted Vouchers) will remain in the system until applied to a check. You may write a check for $0.00 and apply it the appropriate Payables. In place of the check number use any word, up to twelve characters (example:  WASH or CORR). Be sure to apply the check. If you reconcile your checks, be sure to reconcile these checks also.

The cursor will be on the first Payable when you get in this section. If you are at the “Enter Selection” prompt you may get to the Payable section by entering an <A>. Once in the Payable section you may apply or Unapply the Payable. You may also view a Summary or Detail information of each Payable.

To Select a Payable to be Paid, at the Payable enter an <A> to Apply and press <ENTER>. At "Gross Amount", enter the total amount before discount to be applied and press <ENTER>. At "Discount Amount", enter the Discount Amount and press <ENTER>.

To Unapply a Payable so it will not be paid, at the Payable enter an <U> to Unapply and press <ENTER>.

To Apply All Payables listed so they all will be paid, at any Payable enter an asterisk <*> for Apply All and press <ENTER>. All Unapplied Payables will then be Applied.

To Unapply All Payables (not pay any), at any Payable enter a <-> and press <ENTER>.  All Applied Payables, up to the Payment Amount, will now be Unapplied.

You may switch between the Summary and Explode (Detail) information of a Payable. The Summary will show only those Payables that are Applied. The Explode feature will show all Payables. Enter an <S> and press <ENTER> to Summarize if in the Explode mode. Enter an <X> and press <ENTER> to Explode if in the Summarize mode.

To quickly find a Payable number, enter a <F> and press <ENTER>. Once in the Find Mode you may find the Payable from the Vendor’s Invoice Number or the Payable Number.  To find by the Vendor's invoice number, enter an <I> and press <ENTER>. To find by Payable number, enter a <P> and press <ENTER>. Then enter the Invoice or Payable number and press <ENTER>.  The cursor will now be at the number selected.