Use this section to Review Payables on the screen. The Date Posted of the Voucher and the date the Payable was paid in full will be displayed. In the bottom highlight bar, the Credit General Ledger Account Number, the Journal Entry Number and the Invoice Number will be displayed. The Date Calculated for Dated Payables is also displayed.

Changes may be made to the description, Vendor Code, and the invoice number and dates. These changes may only be made prior to a payment being entered. If the Payable has a partial payment entered, you may no longer modify it.

You have the ability to edit the Payment Terms and the Discount Amount in Payable Review. Changing the Payment Terms will recalculate the Discount Date and Due Date, both of which can be edited if adjustments are needed. The payable terms will only update if the vendor code is changed, and the new vendor has a Normal Term on file. A warning message will be displayed prior to changing the terms, and the discount date and amount will be recalculated.

You may enter a Payable Hold Amount on a Voucher. This can be considered a “Disputed” amount. When you enter an <H> at the “Enter Selection” prompt, the program will prompt you for the Hold Amount and the Hold Reason. The system will not allow a Hold Amount to be paid. The Hold Amount and Hold Reason will be displayed on the "Voucher Proof Report" (7.1.2) to use as reference. When setting up a Payable to be paid, the Gross and Net amounts will have the Hold Amount subtracted out so that it cannot be paid. To take a Hold Amount off of hold, just go into the Payables Review and set the Hold Amount to zero. It is suggested to leave the Hold Reason for future reference.

When entering <IR>=Internal Ref, A number or reference can be entered to be used for internal purposes only. There is currently no functionality within Perfection Software which will make use of the new field. It may be useful if exporting your data.

You have the ability to print the Individual Payable from Payable Review. At the “Enter Selection” prompt, enter a <P> and press <ENTER> to print. This will print in the format as it appears on the screen.

You may view the Source Items of a Payable. Source Items are detailed information of the Source that created the entry. For Example: The Source Items will display the Return to Merchandise information for a Payable that was created from a Return. This information may be printed or displayed on the screen. At the Enter Selection prompt, type <SI> and press <ENTER>. The Source Information will be displayed on the screen.

The option <P> or <PR> can be used to print the payable. The option <PR> is to print the Voucher information, which will also include bar code printing if setup to do so.

There are three (3) reasons why you would get the words “MULTIPLE CHECKS” on this report:

1.   A check that was written for multiple Payables was voided.

2.   A voucher was done and aged into the future, which created several vouchers (ex: a new car purchase).

3.   More than one Payable was attached to one check.