A Manufacturer Code is a code assigned to a specific manufacturer. The code may be up to 4 characters. (Example:  BIN  = Binks Manufacturer, DUP = DuPont ). The Manufacturer Code is consisted of alpha-numeric (3M) or numeric (PPG) entries. Numeric only codes are not allowed (ex: 99).

1. The Manufacturer Name is the full name of the manufacturer.

2. The Inventory Type defines whether a manufacturer supplies Inventory, Non-Inventory, or Service type. Use this to flag an entire line as a certain type without having to do this for every Part Number.

Just press <ENTER> to define the line as Regular Inventory.  The system will maintain Quantity On Hand for this line.

Enter an <N> and press <ENTER> for a Non-Inventory line.  The system will not maintain Quantity On Hand for this line. Three decimal places can be used for "Qty Shipped" at POS.

Enter an <S> and press <ENTER> for a Service line.  The system will not maintain Quantity On Hand for this line. Three decimal places can be used for "Qty Shipped" at POS.

3 & 4. The Cost Variance and Percentage Cost Variance is used in the “Quantity on Hand Audit Report” (5.6.1.2) to view those items with cost changes, so that you may research the reason for the changes. There is an option on the report to only print parts that exceed this variance. The part number must exceed both the Cost Variance and the Percentage Cost Variance to be on the report.

3. The Cost Variance is a change in the cost of part number.

4. The Percentage Cost Variance is the percentage change in the cost of a part number.

Example:  The Cost Variance is $10 and the Percentage Cost Variance is 35%. The cost of an item was $50 and is now $25. This is a change of $25 and a percentage change of 50%. Since it falls within both criteria, it will be listed on the report. If the Cost of an item was $1020 and now is $1000, it will match the Cost Variance of $10 but not the Percentage Cost Variance of 35% so it will not be listed on the report.

5. Manufacturer Sort Code is assigned by you to group Manufacturers into groups (example: paint manufacturers and adhesive manufacturers). These Sort Codes can be used in reporting. The Sort Code must already be set up in "Manufacturer Sort Code Entry" (5.1.11.3).

6. The Mfr Rental Due Days field allows you to enter the number of days from the Invoice Date to calculate the Due Date of a Rental. This entry will also act as a flag designating that all parts in this manufacturing line are rental parts. Since rentals are not really sales, these items should be setup as Non-Inventory with a cost, so that the Inventory Value can be maintained, or as Inventory with no cost so that the QOH can be maintained.  Sell rental parts normally through "POS Order Entry" in POINT of SALE (1.1).

7. You may select to Exclude From Minimum Force Freight. If selected all part prices will be excluded for this manufacturer from the minimum order value calculation to Force Freight at “POS Order Entry” in POINT OF SALE (1.1).

8. Exclude From Web is an option if answered <Y>es will make it available to exclude entire Manufacturer lines from being made available on the Web. The Inventory Entry option to exclude parts from web will override this setting. This option has been included for use in the Perfection Web Service optional program. Please call Perfection Software, Inc. sales department for more information.

You may copy a Manufacturer to a new Manufacturer Code by entering <C> = Copy Mfr to New Mfr Code. After entering the new Mfr Code, the following prompt will appear:

  Enter New Manufacturer Code:

  ***  Warning - Mfr Code already exists.  ***

  This will change the Mfr Code in All pertinent files in the system.

  The process will take a long time. Enter <C> to continue:

The program then checks for duplicate part numbers under the new Mfr code. If any exist, another prompt will appear:

  Duplicate Parts Found. Enter <D> to Display Duplicate Report,

  <C> to Continue (Duplicates will be Skipped), or <X> to Exit:

If the <D>isplay option is selected, a report will appear of the duplicate part numbers encountered. The copy will not continue after exiting the report, and the user will need to start over if they still want to copy the Manufacturer. Entering <C> to continue will perform the copy, skipping any duplicate part numbers found in every file in which the part is encountered. A report will be displayed after the copy is complete, showing any duplicate items found (and skipped) during the copy.

One note on previously deleted part numbers: If an individual file item (for instance, an old sales history record for a deleted part) is found to have a duplicate existing file item in the same file under the new Mfr code, it will be skipped. However, if there is no conflict with an existing file item, it will be copied, even if the part currently exists under the new Mfr. No "merging" of any file items will occur under any circumstance.

Note: It is recommended that this feature be utilized during times when the system is idle. This feature may take a long time to run on systems with large amounts of data.

The following General Ledger Account fields are available in Manufacturer Entry:  Inventory Account, Taxable Sales Account, Non-Taxable Account, Cost of Goods Account, Return Merchandise Account and Warranty Account. These accounts are entered with the option <G> at the Enter Selection prompt. The General Ledger Accounts assigned by the Part Number in “Inventory Entry” (5.1.1) will still take precedence over these settings. These settings will take precedence over the settings in “AR Setup” in SYSTEM MANAGEMENT (10.2.2.1 field 8).

9. Include in Web Code(s)        :

• Enter the Web Code for each Web Site on which Parts from this Manufacturer are Marketed or Sold.
• Enter <?> for List of Include in Web Codes.
• Leave Blank if Parts are Available on ALL Web Sites.

10. Restricted in Point of Sale   :

• Enter <Y> to Restrict Parts for this Manufacturer from being sold at Point of Sale and Customer On-Line. Individual customers that are Allowed to Purchase Restricted MFRs can be setup using 2.2.2.9. Customer Hold POS Entry.

In "Customer Hold POS Entry" (2.2.2.9), the "On Hold" field for Mfrs has an option <A> to allow a restricted MFR to be sold to customers that are assigned the Customer Hold POS Number.

This feature can be used for Mfrs that have certain requirements for purchasing the product line, and gives control to only sell these items to approved customers.

All customer on-line order requests will be checked for restricted Mfrs, with the exception of VMI orders. Care should be taken to setup the Mfrs properly in the VMI destination account(s) with the Restricted Mfrs for customers within that account.