|
1.2 End of Day Close
|   |
|
1.2 End of Day Close
| |
The function of End of Day Close is to advance the invoice date for each port to the next business date and to produce a “Close Out Report” for reconciling your cash drawer.
This procedure can be done by a specific location, port, or by all locations and ports. It is important to run the End of Day Close or the Invoice Dates and Reports will be incorrect. There is an option to roll the invoice date or to just print the “Close Out Report”. You may also change the invoice date for ALL ports in “Port Entry” (1.10).
The Port Number is located on the top left corner of the screen.
Created on Port Number will allow creation of End of Day Close reports by the port number orders were created on. Finalized on Port Number will allow creation of End of Day Close reports by the port number orders were finalized on. When <R>olling the invoice date if the "Created on" port is entered then that port will be rolled. If the "Finalized on" port is entered then that port will be rolled. If both "Created on" and "Finalized on" have ports entered and they are different then only those two ports will be rolled.
The Bank Deposit Amount is the actual bank deposit that is being prepared for that Port. This figure will be compared to the depositable amounts of the day. Depositable amounts are cash and any tender set up in “Tender Types Entry” in SYSTEM MANAGEMENT (10.2.6.4).
The current Invoice Date will be displayed. You may only print the Close Out Report for the Invoice Date shown.
Please refer to “Port Entry” in POINT OF SALE (1.10) for instructions on how to manually change the Invoice Date.
NOTE: When you change the Invoice Date, the date will automatically change in “POS Order Entry" (1.1). If anyone is in the middle of an Order they must finish it then go to the “Order Number” field for the Invoice Date to be changed. The Invoice Date will not change in the middle of an Order.
You may print the Close Out Report for an Invoice Date other than the current date by changing the Invoice Date on the Port you are on. You change the Invoice Date in “Port Entry” (1.10).
NOTE: If you change the Invoice Date to run this report, do not forget to change it back to the current date after you are finished.
You must print the “Close Out Report” to roll the invoice date. Enter an R and press <ENTER> to roll the invoice date to the next date. The new invoice date and how many ports were rolled are displayed.
The Invoice Date will roll to the next business date. If you do this report at any time other than the End of the Day, Do Not Roll the Invoice Date. Please refer to “Port Entry” in POINT OF SALE (1.10) for instructions on changing the Invoice Date on All Ports if you need to change the Invoice Date.
Below is a example of a Close Out Report.
|
CLOSE OUT REPORT Total Cash Amt: $6,898.84 (d) 12 DSM PM Loc 1
Total: Other: 3,140.56(3) Total Cash In : 3,758.28(16) Total Payment: 123.06(3) Total Paid Out: 10.00(1) Depositable Amount (d) : 3,758.28 -Paid Out : 10.00 -Bank Deposit : 3,748.28 Over/Short (-) : 0.00 Location 1 Port 10 Invoice Date 07/06/99 10:47:13 06 July 1999 Debit Amount - Credit Amount - Warranty Amount = Total Amount Cash : 6,775.78(25) 0.00(0) 0.00(0) 6,775.78(25) Charge: 13,118.56(32) -27.83(1) -718.20(1) 12,372.53(34) COD : 0.00(0) 0.00(0) 0.00(0) 0.00(0) Total :19,894.34(54) -27.83(1) -718.20(1) = 19,148.31(59) 59 Invoice(s), 3 Payment(s), 1 Paid Out(s) 1 DIV(s), 1 Void (s) |
The number in parenthesis is the number of transactions or invoices. The amount of Total Cash In is the amount of currency before the Paid Out.