You may create a Job Cost Id or edit an existing Job Cost Id through this program. You must create a Job Cost Id to turn on Job Costing.

You may enter up to seven characters (alpha or numeric) for the Job Cost Id.

The Location Number of the Port you are working on will be displayed. You may accept or change the location.

The Customer Number is mandatory for the Job Cost Id.

The Job Title is the title for the Job Cost you are creating. This will help you identify the Job Cost Id during a Look Up. There are two lines available.

You may choose a date for the job to start and end.

The Sale amount must be greater than zero (0).

Cost may be manually added through "Add Cost" or through the ACCOUNTS PAYABLE, GENERAL LEDGER or PAYROLL programs. Costs are broken into two categories - Labor and Materials. Use the <UP ARROW> and <DOWN ARROW> keys to scroll through the Costs. Use the <PAGE UP> and <PAGE DOWN> keys to page through the Costs.

Below is an explanation for each line of the Cost fields:

Vend/Empl Name:  This is the Vendor Name, Employee Name or General Ledger Account Number. If added through "Add Cost" this field would be MISC for Miscellaneous.

Type:  The Type depends on the origin and category of the Cost. The following are different Types:

GL        =        General Ledger - Material

AP        =        Accounts Payable - Material        

MM        =        Miscellaneous - Material

PR        =        Payroll - Labor

ML        =        Miscellaneous - Labor

Transaction:  The Trans will refer to the number associated with the Transaction. Example:  General Ledger Journal Entry Number, Payroll Number, or Accounts Payable Voucher Number.

Date:  This is the date that the transaction took place.

Cost Fields: The next two fields are the dollar amounts of the cost for this transaction. Use the <LEFT ARROW> and the <RIGHT ARROW> keys to scroll through the cost selections. Only two Costs will be displayed at one time.

Cost fields include:

The Comments on the Cost field include: Check number of Payroll or Voucher, Description of Journal Entry.

The Comment is a freeform comment on this Job Cost Id. Comments on the individual transactions are located as a Cost field.

You may print this report. Enter <P> and press <ENTER>, to print the Job Cost Id.

You may manually add costs to the Job Cost Id. Enter an <A> and press <ENTER>, to add a Cost.  The Cost Description will be displayed at the Vend/Empl Name field next to MISC.  The Cost Description and Date of the Transaction are mandatory fields. The Cost Type will be either Labor or Material. The Type will appear as ML for Miscellaneous Labor or MM for Miscellaneous Material. This is a mandatory field.