The following will detail a procedure to be followed if duplicate AP checks have been posted to pay a particular invoice.  If you have further questions after reading this, please call Perfection Software Support at 800 766 7530.

1. Void one of the checks.  This is done in the Void Checks menu in Checks Maintenance in Accounts Payable (7.5.2).

2. After this check is voided, the payable(s) that were paid by this check will “come back” and show up on your Payables reports.  To get rid of the payable(s) you must create a negative voucher and do a wash check.

a. To do a negative voucher, go to Voucher Entry in Vouchers in Accounts Payable (7.1.1).  Be sure to make this negative voucher to have the same total amount, accounting period, and GL offset account(s) as the payable(s) you are trying to get rid of.

b. Proof  (7.1.2) and post (7.1.3) the negative voucher.

c. To do the wash check, go to Manual Check Entry in Checks Maintenance in Accounts Payable (7.5.1.2).  Enter the check for $0 amount and use a check number that has meaning for you, for example, if the check is for voided check 454, make the wash check be 454W.  In the Check Entry, be sure to apply to unwanted payable(s) to the negative payable you just created above.

d. After entering the wash check, you must run a Manual Check Register (7.5.1.3) and Post the Manual Check to Accounting (7.5.1.4)

***Please note that all menu paths given are from the Main Menu, and are assuming that the terminal that you are working from has all menu selections available.