How To Create a Manual Check?
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This document will help you create manual checks in Accounts Payable (AP) for vendors you owe.


There are 2 ways to make a manual check.  1) Creating it on the fly in the voucher Screen, or 2) Creating it in manual Check entry if you need to apply it on various invoices.


Where do I create manual checks in voucher entry?

  1. From the Main Menu go to 7.1.1.  Create a Voucher for the vendor to pay. 


  1. Follow the document called “How do I make a Voucher?” to create a voucher (bill) for a Vendor.


  1. When you reach line 13, “Check #”, you will enter the number of the manual check you are writing out.  Simply save this and the voucher, when posted, will have this manual check attached to it.


The second way to create a manual check:

  1. After vouchers are created and posted, they turn into payables (things to pay a vendor).  To create a manual check for payables (posted vouchers), go to 7.5.1 and run #1, a Cash Requirements report.  This is not mandatory if you are just entering one check and you know the vendor and amount.  Running the Cash Requirements report simply tells you what you owe a vendor if you are unaware.


  1. Go into 7.5.1.2, Manual Check Entry, and enter then Vendor code and hit ENTER.


  1. Then you may enter the check #.  The check # can be anything you type in.  Example: a Manual check # could be 1-1000 (1 = the bank number and 1000 is the check number.)


  1. Next you need to enter the check date and hit ENTER.


  1. Then you need to enter the Gross amount and hit ENTER.


  1. If there is a discount, you can enter that amount next and hit ENTER.


  1. When you hit ENTER after the discount amount (even if you left it blank) you will be next to the first payable to pay.  Each payable will appear as $0 to the right, but whichever payable you are next to will have a small rectangular box in the lower right hand corner of the screen which will show the amounts. 


  1. Hit the letter “A” and ENTER next to each payable you want to apply this manual check to.  You have to ENTER through each payable line to get to the next line.  When you finish applying all payables, hit ENTER if you are at the last payable or \ and ENTER to get to the bottom of the screen. 


  1. Save the manual check by hitting “S” for save.


  1. You are ready to make another manual check or you can go to the next step.


  1. Next, you must print the Manual check register.  You will not be able to post checks until you do so.  (7.5.1.3)


  1. Finally, after the check register is printed, you can post the checks (7.5.1.4).


  1. When the checks are posted the check cycle is complete.