<B> = Dated Billing: Dated Billing allows your customer to spread the payment of the Order over a specified number of payments.

You may spread the payments over a number of months or weeks. You may also choose one payment and set the payment date into the future. The Sales and the General Ledger will post into the current month according to the “real” invoice date.

The system checks the Past Due Days status of the Customer at the time the Customer Number is entered. This can be changed at “POS Defaults & Comments” in SYSTEM MANAGEMENT (10.2.6.2 field 61) to check Days Past Due when Dated Billing is chosen. If set to Yes, the “Past Due Days" will only be checked when the option <P> to print or <B> for Dated Billing is chosen.

The first Invoice Date is the date in which the first payment will be made.

The first payment may be considered the down payment. After you enter the first payment, the Amount of Each Payment will be recalculated.

NOTE: If a payment is made at the time of the Order, you must enter that Payment into “Payment Entry” in ACCOUNTS RECEIVABLE (6.4.1).

After the amount of each payment is entered, the system will calculate the final payment.

To Create Dated Billing Transactions, enter a <C> and press <ENTER>. When you enter a <C> the order will be finalized. After creating the dated billing transactions, select your assigned printer and press <ENTER>.

The Dated Billing parameters may be Saved before Finalizing. You can then print a Pick Ticket or add more items. Once the order is Finalized, the Dated Billing will be recalculated based on the new order total. This feature is very helpful in situations where the salespeople enter orders, put in the dated billing information and then send the order to be picked and ultimately finalized by another. To save the Dated Billing Parameters, enter an <S> and press <ENTER>.

The Dated Billing procedure will create separate invoice numbers for each payment in the customer’s account referring to this order number. The customer's statement will reflect the Dated Billings, as future amounts due. No other invoice will be printed.

The Dated Billing is Aged according to the billing period of the customer. The system will automatically calculate the Due Date for the Dated Billing based on the Billing Period of the Customer (Weekly or Monthly) if you are “Aging By Date” in “Statement Terms & Comments” in ACCOUNTS RECEIVABLE (6.11.6).

If the customer’s Billing Period is Weekly, then the due dates will be in 7-day increments from the invoice date. Example: If the invoice date is 9/1/99, 3 payments, weekly, then the due dates would be: 9/1/99, 9/8/99, and 9/15/99.

If the customer’s Billing Period is Monthly, then the due dates will be in approximate 30-day increments from the invoice date. Example: If the invoice date is 9/1/99, 3 payments, monthly, then the due dates would be: 9/1/99, 10/1/99, and 11/1/99.

NOTE: If you are giving a Weekly customer a Monthly Dated Billing, you must first change the Customer to Monthly in “Customer Entry” in ACCOUNTS RECEIVABLE (6.1.1) before posting the Dated Billing. After posting, remember to change the Customer back to Weekly. The Billing Period at the time of posting affects the Dated Billing, not the Billing Period at the time the invoice is created.