Payments on Account from "POS Order Entry" in POINT OF SALE (1.1) may be copied to "Payment Entry" (6.4.1) using the Copy Payments on Account From POS program. These Payments will not be reflected in the Customer's Account until the Payments on Account are copied and Posted.

The Copy Payment Location may be set to the Order Location or the Servicing Location in “POS Defaults & Comments” in SYSTEM MANAGEMENT (10.2.6.2 field 51 page 3). This enables you to select which location number is used to create the payment record. Normally, the system uses the Customer’s Servicing Location to assign a location number to the payment. This results in the payment hitting the General Ledger bank account of the Servicing Location, regardless of where the money was physically collected. You may choose to post these payments to the General Ledger Bank Account of the Order Location.

You must still Apply the Payment to an outstanding Debit in "Cash Apply of Posted AR" (6.9).

You must Set up the program to copy Payments on Account. Please refer to "POS Defaults & Comments" in SYSTEM MANAGEMENT (10.2.6.2 field 30). The prompt "Copy Payments on Acct,” must be set to Yes.

It is recommended that you print a "Payment on Account Report" in POINT OF SALE (1.6.11) before copying. You may print out only those Payments on Account that have not been copied. Review this list and make changes.

When copied, the Order Number of the Payment on Account will be displayed in the Comment field of the Payment Entry. The Check Number will be displayed on the Tender Type field.

The Cutoff Invoice Date is the Invoice Date up to which the Payments on Account will be copied.

The number of Payments to be copied will be displayed, along with the Batch Number.

To copy Payments on Account to Payment Entry, type C and press <ENTER>. After copying, just press <ENTER>.