There are two types of Vendor Memos that maybe entered. A <PO> Purchase Order Memo which may be used to let the purchasing agent know that you need to order a certain item. An <AP> Accounts Payable Memo can be used as a reminder to discuss a particular issue with the Vendor's Receivable department. You may enter a Followup Date and an Expiration Date. The Expiration date is used for Purchasing Memos to automatically close the Memo once past that date. Alternatively there is an option to <C>lose the Memo manually within Vendor Memo Entry.

The Expiration Date will be used for selecting Memos in the "Vendor Memo Report" (3.5.1.4.2 and 7.6.8.2) and in gathering a list of memos while creating Purchase Orders. Once PO Memos expire, the "Purchase Order Entry and Print" program (3.2.2) will automatically close them. AP Memos will NOT be automatically closed.

Purchasing type memos will automatically appear when creating a Purchase Order in "Purchase Order Entry and Print" (3.2.2).